From ten tools to one platform
The bid manager works in Word. The technical lead in SharePoint. Pricing in Excel. Deadlines in Outlook. Status updates in Slack. Onboarding a new hire is a week of tutorials. Tenderen replaces the fragmented tool stack with one unified workspace — where documents, conversations and decisions are anchored to the tender they belong to.
What does an in-house bid team get from Tenderen?
One place per tender for the whole team: the documents, the extracted requirements with owners, the buyer's clarifications, the drafts and the go/no-go decision. When the buyer changes the tender documents, Tenderen flags the requirements that are affected. Approved text lives in a shared library, earlier bids feed new drafts, and the audit log records changes. Pro includes up to 5 users; Enterprise has unlimited users.
Best for
- Bid teams of three or more who share requirements, owners and deadlines
- Teams that reuse approved text and want earlier bids to feed new drafts
Not the best fit
- Teams that must keep every bid document in SharePoint: Tenderen keeps the work in its own workspace (a Word add-in is available)
- Organisations that require SSO/SAML or SCIM, which are not available yet
The problem
Bid work lives in ten tools that don't talk to each other
Established bid teams have built their workflow layer by layer over the years. It works — as long as no one is on holiday, no one leaves, and no one tries to track down a phrase from a bid delivered in 2022.
tools in a typical bid stack
Word, Excel, SharePoint, Outlook, Teams, Slack, Doffin, ESPD portal, project tool, e-signing — every one a silo, every one with its own links.
spent finding reusable content
'We must have written about this before?' — searching SharePoint, old emails and colleagues' laptops to find the paragraph used last time.
before new hires find their way
New bid writers spend their first weeks learning where things live, which Excel sheet is the master and who has the latest quality manual.
The solution
Bid work as one coherent project
Tenderen unifies every bid task — from Doffin notice to signed contract — in one platform with versioning, traceability, reusable content and built-in quality control.
Version control without 'FINAL_v3_TV'
Every document has one master with a change log. Reviewers comment inline, technical leads approve paragraphs, and the bid manager sees what's ready and what's missing — without email threads.
Reusable text library with structure
Approved paragraphs on references, method, quality systems and sustainability are saved with a category and tags, and library search brings them up the next time a similar requirement appears.
Real-time collaboration with clear roles
Bid manager, technical leads, legal counsel, price owner and review board work in parallel with clear ownership — like a good checklist tool, but tied to the tender documentation.
Audit-ready revision trail
Changes are recorded in the audit log with who made them and when, and go/no-go decisions are stored with their scores and reasoning.
How it works
Three steps from fragmented to unified
Import active tenders and portfolio
Tenders come in from Doffin, TED and BOAMP, and you upload your earlier bids so the writer can use them, without disrupting the team's work.
Set up roles and bid teams
Give each person a role (Owner, Admin or Member), create a bid team per tender and set ownership rules so requirements land with the right person.
Onboard new hires faster
New team members see earlier bids, find approved text in the library and get drafts that name their sources.
Built for the whole bid team
Built for bid teams at IT consultancies, building contractors, healthcare providers and industrial firms that want to move from tool sprawl to one shared workflow.
Reuse approved text
Included on Pro
Alerts on Pro
Saved tenders on Pro
Stop letting your tool stack be the bottleneck.
Book a demo with your real tender data and see how a unified platform changes the way the team works — not just what they use.